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Here Are 5 Examples of Readworthy Job Application Emails

Job applications Sep 6, 2021

After you’ve spent weeks tailoring your cover letter and crafting your resume, finally it’s time to send your job application via email. The pressure mounting before hitting the send button may seem overwhelming.

After all, your email is the first impression recruiters or any recruitment agency will have of you.

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However, if written correctly, your job application email can land you to the next level in the recruitment process. LoopCV can simplify your job searching process even more by sending out job application emails on your behalf.

This guide will show you the essential components of a job application email and sample job applications to follow.

What To Write in Your Job Application Email

Simple job application email samples should be concise. That said, your writing should cover enough to inform the recruiter about yourself and your interest in the position. You could even mention these into an AI email writer for some extra help or example templates.

Include the following in your job application email:

-         Your brief introduction.

-         The position of interest and why you’re applying.

-         An overview of your qualifications and why you're a good fit for the position.

-         Signing off and contact information for recruiters to reach you.

Hands on a laptop writing an email
Don't forget any of the points mentioned above

The Musts Every Job Application Email Should Include

Besides the email text, make sure you consider these  aspects while drafting  a good job application email:

i) Attach your cover letter and resume to the email

Double-check that the files are uncorrupted before sending your email.

ii) Include a good subject line

Make it clear in the subject line that you're applying for an opening position. You can also include your name.

iii) Give a professional email address

Always use a professional email address (ideally one that includes your name) when sending job application emails. Do not use funny, unprofessional, or double-meaning words in your email address.

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Five Email Examples For Your Job Application

Sample Job application email #1:

Applying for a technical position

Dear Ms. James,

My name is Nathaniel Smith, and I stumbled across your job posting for a software engineer position at your company, ABC. I believe my five years of working experience as a software engineer at company DEF has equipped me with the skills that directly align with the role.

In my previous role, I helped develop the emailing system that is now widely popular among clients. These developments increased customer satisfaction by 48% in our most recent survey. Additionally, I created test plans and cases during the development process before subsequent releases.

I have attached both my resume and cover letter to the email. I hope it can provide you with greater detail about my experience, education, and awards.

Please let me know if I can provide any more information. I look forward to hearing from you soon.


Nathaniel Smith

A girl drawing in front of her a letter with an email logo on a paper

Sample Job application email #2:

Applying as a new graduate

Dear Hiring Manager,

Your job posting on LinkedIn for the role of a Financial Assistant caught my interest. As a recent graduate from New York University with a background in Economics and Finance, I believe my tenacity and educational experience align with the job description.

While maintaining a 3.98 GPA throughout my undergrad, I also took on various summer internships. In particular, my internship at Goldman Sachs allowed me to develop the foundational skills for a successful finance career.

Included in the email are my resume and cover letter which reflect my work and educational experience. Please reach back if you have any questions. Thank you for taking the time to go through my application. I hope to hear from you soon.

Yours Faithfully,

Jamie Arnold

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Sample Job application email #3:

Applying to a new industry

Dear Mr. Jones,

I came across your job posting for a Marketing Coordinator at your Marketing Firm, and I believe my previous experience and skill sets align with this position.

While I initially pursued my career in UX design, I spent much of my time working on the marketing initiatives at our company. Our team's designs led to greater customer satisfaction and better interfaces. I believe the crossover between UX and marketing comes from understanding your audience.

I have attached my resume that goes further on my experience and interests. Thank you for taking time out of your day to read through my application.

I look forward to the next steps ahead.


Antonio Brown

Sample Job application email #4:

Applying to a job in non-profit

Dear HR Manager/Mr. John,

My name is Marcus Rio and I wish to apply for the Program Coordinator position at Red Cross. After reading through the job description and necessary qualifications, I’m presenting myself as  a strong candidate for this position.

My passion lies in helping others. I have volunteered in my local community center for nearly five years. I created a small non-profit at my university focused on helping the homeless in my community. As such, I have the relevant experience to excel and continue to grow in this role.

I hope you can learn more about my qualifications from the resume and cover letter I have attached to the email. I am excited to hear back from you soon.


Marcus Rio

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Sample Job application email #5:

Applying to a Senior Position

Dear Hiring Manager,

As a communications specialist with over 20 years of experience within the industry, the opening position as a Director of Communications stood out to me. I strongly believe I have the experience and skills to excel in this role and on your team.

My attached resume and cover letter outline the extensive experience I have garnered in the field. Thank you for taking your time to read through my application. I am looking forward to hearing your response.


Margaret Chun

A hand touching a tablen and some bring letters sending out on top with a train station behind

🔥EXTRA Job application email format & example

If you have already experience in your field and you want to land a better job then you can take notes:

Subject: Your Name & Position Title

Dear Mr. or Mrs,

I am ready to take the next step in my career after more than twelve years of steady advancement and success, including seven years in a leadership role delivering product management operations.

While I have sent my résumé, I understand you are busy, so please give me the space to explain my skills and credentials that should be a great fit for your search missions.

Qualifications in the product management sector paired with considerable experience interacting with major web developement companies such as [example], [example], [example], among others.

Clear track record of advancement in areas such as web engineering management (supervising ten to twenty engineers and developers) and app product management in a multi-million development program.

Extensive experience in senior management operations to lean processes that constantly drive out costs and inefficiencies to produce maximum productivity and profitability.

Documented track record of quantifiable contributions totaling millions in cost savings while also improving the process efficiency within the company.

As a leader, I am highly respected for my ability to enter confusing and unprecedented circumstances as a pioneer and bringing people together, setting new standards, and achieving our goals always in the spectrum of the company's mission.

My current objective is to broaden my horizons by working at another firm in a comparable role!

Please do not hesitate to contact me if you have any questions.


[Your name]

How To Get Your Job Application Email Noticed

i) Keep it concise

Hiring managers receive hundreds of job application emails for one job posting.

Instead of writing extensive paragraphs, highlight the most important aspects of your experience and education. This makes recruiters more inclined to reading your resume.

ii) Show a spark of personality

While you should keep it professional in your email, you can always add a spark of personality as a means of personal touch, to speak as a human being not a robot.

iii) Add a signature and complimentary closure

Place your personal information, such as your phone number and email address in your job application email for recruiters to reach back.

Screenshot of LoopCV homepage

LoopCV can simplify your job search. Instead of manually drafting hundreds of job application emails on your own, LoopCV automates the entire process. You can select an email template or create your job application email from scratch.

From there, our system emails and applies to relevant opportunities based on your profile. Sign up today and experience the ease of job searching!

Email template for job application (sample)

Finding an email template for your job application it can be challenging. There are thousands of email templates for job application and picking the correct one for your job type, industry and experience level it is not an easy task to do!

An email template for a job application should present why would want a recruiter in the company to spend 1 minute in your CV (or your resume). THAT'S IT. So simple, yet so difficult to create the best email template for your job application process.

Sample email to send resume for job

Below you can find a sample email that you can use to send your resume for a job. This job application email example can help you get interviews both in bigger companies but also in smaller companies and startups.


I checked your linkedin profile recently and I came across your job posting regarding the {{JOB_TITLE}} at {{USER_FIRSTNAME}}

Coming from a {{add your university or previous work title/background}} experience, I helped with {{showcase your value here. Examples include "increasing the revenue of X company in Y months", "creating a community of 10k active subscribers...", you name it...}}

I have attached my resume to let you learn more about my experience.

I would love to talk to you in more detail.

Let me know your availability for the coming weeks


{{Your name}}

This very simple sample email to send resume for job can give you amazing results.

You can find similar sample emails to help you send your resume and apply over email inside Loopcv, the #1st job search automation platform that helps you mass apply to jobs by auto-filling your details in the job application form!

Simple sample email to send your resume for a job - Loopcv

Sample Job application email format:

The format that you should follow in your job application email should always have the following characteristics. The more close you are in the following email format the best results you can see (well... we have tested several email variations and our customers have tried almost everything so...)

Check below the Job application email format that you should follow:

  1. Start with an opener sentense. If you don't know the name of the recruiter or the HR person, it's better to not make it wrong. Just say Hello. That should be enough to start the interaction.
  2. Recruiters have soo little time, jumping from one interview to another. If you want to make sure that they will read your email stop the long sentences and expaining why you are the best... That normally doesn't work unless you are Elon Musk. Instead quickly explain the reason of your email, which position you would be interested in and why you think you are a great fit. All the above should be summarised in 3-4 sentences or even less. If you start sharing your whole life the recruiter will just close the email.
  3. Try to showcase what you can bring as a value. The number one thing a recruiter wants to make sure is that the company will not lose time by hiring a person that is not a good fit for a specific job. That's exactly why in your job application email you should always share your why. Why do you think you are the best person for this specific job? What makes you a better candidate compared to sooo many others? Try to make this specific.
  4. Closing, a job application email format consists mostly of a name, phone or portolio link. Just give a way to find you in case they want additional information

So let's make it more clear so that you can find out the exact job applicatioon email format that you can use to get your next job.

Sample Job application email format example:


[Which job you are interested in]

[How can you bring value and why a recruiter should spend 2 more minutes to check your resume or your cv and evaluate your job application]

[Contact details or portfolio if you have]

That's it. This is a very simple Job application email format that always works. If the recruiter is interested will check your profile and get back to you

What if a recruiter doesn't reply back? Check the next section.

Sample Job application email follow up:

A lot of times people are busy. Don't always assume that if someone doesn't reply in your Job application email it means that the company is not interested. A recruiter might get 50-100 emails per day and a lot of follow up emails.

So, there is a huge mess in their inbox. If you feel that you have the right skills and you don't hear back from a recruiter you can followup in your Job application email by sending a new email. Similarly to the email body for job application that we shared on the top of this blog post, you should say something link:


I am just following up on my last email regarding my job application email regarding your {{job title}} vacancy.

I would love to explore the opportunity and schedule a quick call.

You can contact me over phone here {{place your phone to help the recruiter quickly call you}}.


{{Your firstname + lastname}}

You can also read our article:

How to write an appropriate job offer acceptance email?
Congratulations! You were offered a job you really wanted! But there is one last thing you need to do: send your official reply. How should you draft this email? Should you include your salary requirements? We will answer these questions and more in this article, so read on!

Frequently Asked Questions for job emails

What do you write in an email when applying for a job?

Make sure you include the following in your job application email:

-         Proper salutation

-         Why you’re interested in the job and how you’d be a good fit

-         Complementary closure and contact information

How do you end a job application email?

As we explained in our sample email above, you should close off a job application email by thanking the recruiter for reviewing  your application and leaving your personal contact information for them to reach back.

Don't try to make it too complicated. Just a simple thank you can do the job :)

» FREE TRIAL: Get Started with LoopCV & Send Out 100s of Highly-Targeted Job Applications in <10 Minutes

How do you send a message asking for a job?

You should never ask for a job outright without context. Instead, work on building a relationship with the potential employer or person working in your industry of interest. Check the sample emails we provided in this article above.

There are a lot of strategies that you can follow when asking for a job:

  • You can ask about their experience and career path.
  • You can find a person from their netword that you might know. This will be very helpful when sending a job application email since the person will quickly relate and the rate or reply will be way higher.


George Avgenakis

CEO @ Loopcv

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