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A Simple Guide to Write A Follow-Up Email

Job interviews Feb 10, 2022

Following up after an interview is just as important as the preparation for your interview. After you've put much effort into crafting your resume to align closely with the job description, don't ignore best practices by not putting as much effort into what to do after an interview.

Studies show that 91% of employers prefer to receive a follow-up email, but 57% of candidates don't send them after interviews. Leave a lasting impression on your recruiter by sending over a thank-you email. Sending this simple message can be what sets you apart from another impressive candidate.

Here are a few ways to send a follow-up email to your recruiter that will leave a positive impression.

When Should you Follow-Up?

You did it, you nailed the interview! Waiting for a second interview request from the hiring manager may be what most candidates do, but one of the best practices to stand out you’ll want to send a follow-up email. Following up with your interviewer and thanking them should occur within 24 hours of your interview thanking the interviewer.

Why Write a Follow-Up Email?

Writing a follow-up is a beneficial step in the interview process and should not be overlooked as one of the many interview best practices. Believe it or not, recruiters often pay close attention to see which candidates write a thank-you email after an interview. It helps you stand out and shows that you're a strong candidate because of your communication skills.

There are plenty of reasons to write a follow-up email, a few of which we’ve listed below.

  • Communication is key in all workspaces and sending this email showcases your communication skills.
  • This will set you apart from the candidate pool and show that you know the best practices of job hunting.
  • It is an opportunity to show your interest and excitement in the position
  • Share information that you forgot during the interview.
  • Elaborate on your skills and why you would be the best fit for this position.
  • Allows you to thank them for their time and express gratitude.

How to be sure your email is a success?

To ensure that your follow-up email gets a response, check out these 7 best practices you can use to your advantage to get you ahead in the hiring process.

  1. The subject line will be the first thing that the recruiter sees. Decide on one that is clear and gives insight into what the email is about. For example, one of the best practices in writing a email subject line is showing gratitude and letting them know the body is about the previous interview, and giving them a small reminder on when the interview took place.
  2. Introduce yourself in the first paragraph by restating your name, the position you interviewed for, and when the interview took place is one of the best practices in a follow-up email.
  3. This is a follow-up email, so be sure to give thanks for the opportunity. For example, “thank you for taking the time to speak with me this afternoon.”
  4. Set a positive tone and attitude throughout your email to show your best practices relevant to communication.
  5. Address anything that you failed to mention in the interview.
  6. Share a particular discussion point from your interview that you enjoyed.
  7. Be sure to proofread your email and give any final edits as this one of the most important best practices in the job hunting process.
  8. Finally, don't use Jasper AI or any other AI writing assistant when crafting your follow up email. It’s because they lack personal touch and mostly generate bland content that won’t impress anyone.

Follow-up Email Example After Interview

Subject line: Thank you for your time today

Dear Mr. Beale,

Thank you for taking the time to interview me this morning. I enjoyed learning more about the position.

Discussing the importance of transferable skills really allowed me to share how my experience and interests align with the requirements of this position.

Please let me know if there is more information that you would like me to send over in the meantime. I look forward to hearing from you.

Best regards,

[Your Name]


[Phone Number]

Stand out amongst the crowd and finish your interview process using the best practices we outlined above. For more templates on how to form your email, check out the infographic below.


George Lambdus

Scale your online business with Koala Rank: the all-in-one content marketing service for small B2B firms looking to improve their lead generations efforts with high-quality inbound traffic.

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