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Best Message to hiring manager to stand out - With Examples

Hiring manager Dec 16, 2022

It's important to remember that the best message to send to a hiring manager will depend on the specific job and company you are applying for, as well as your own experiences and qualifications.

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However, here are a few general tips for crafting a message that will help you stand out to a hiring manager:

How do you properly message a hiring manager?

You may be hesitant to message the recruiting manager directly at first. And that is quite normal. You might feel this way because you want to precisely adhere to the application process's regulations, or because you want to be courteous and avoid appearing stubborn.

However, there are no reasons to be scared of recruiters and HR mangers. Usually they are pleasant people as they learn how to communicate with potential work candidates and conduct an interview, and often helps them with studying.

Avoid overthinking it. There are two significant advantages to contacting a hiring manager:

  1. Making direct contact with a hiring manager will help you speed your job search process.
  2. Meeting with the hiring manager one-on-one will enable you to quickly network with them and, ultimately, create a meaningful professional connection.

Tips for crafting a standout message to a hiring manager

  1. Personalize your message:

Instead of using a generic greeting, try to address the hiring manager by name in the email body. You can also mention something specific about the company or the job opening to show that you’ve done your research.

2. Explain why you’re interested in the role:

Use this opportunity to convey your enthusiasm for the position and the company. Explain why you’re interested in the role, how it aligns with your life planning as well as your visions, and what you can bring to the table.

3. Highlight your relevant skills and experience:

Use specific examples to demonstrate how your skills and experience make you a strong fit for the role.

For instance, if they are looking for somebody good at using advanced document management software, list the programs you have worked with.

4. Keep it brief and to the point:

Your message should be concise and focused. Hiring managers are busy, and they don’t have time to read a long, rambling message.

Two Examples of messages

Here’s an example of a standout message to a hiring manager:

Dear [Hiring Manager’s Name],

I am writing to express my interest in the [Position] at [Company]. As a [Your profession/background], I am excited about the opportunity to contribute my skills and experience to a company that is making such a positive impact in the [Industry].

I am confident that my [Skill] and [Skill] make me a strong fit for this role. In my current position at [Current Company], I have [Accomplishment] and [Accomplishment], which I believe demonstrate my ability to [Task related to the job].

Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to the success of [the Company].


[Your Name]

Here is another example:

Dear [Hiring Manager],

I am writing to express my interest in the [Position] at [Company]. I am confident that my skills and experiences make me a strong fit for this role.

In my current position as a [Current Job], I have gained valuable [Skill] experience and have successfully [Accomplishment]. I am excited about the opportunity to bring my skills and experiences to [the Company] and contribute to the team.

I am particularly interested in the mission of [the Company] and believe that my values align with those of the organization. I am eager to learn more about the role and how I can contribute to the success of the team.

Thank you for considering my application. I look forward to the opportunity to speak with you further about my qualifications and how I can contribute to [the Company].


[Your Name]

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Why messaging your hiring manager can be beneficial?

The simple answer I can give you is that you can get hired much faster!

The more explanatory one is below:

Firstly, it demonstrates that you are a self-starter, but texting an employer first might provide you with information about the position you seek. Employers understand the function and can address your queries ahead of time.

This intimate knowledge may help you prepare for interviews and provide information that isn't included in the job description!

FAQs (Frequently Asked Questions)

1. How to Draft a Message to Hiring Manager?

  • Keep it short and to the point.
  • Include your name and the job for which you're applying, as well as a call to action.
  • Check for grammatical and spelling errors.
  • Sending a first email to a recruiting manager enables you to stand out from the crowd.
  • Keep your first email succinct and relevant to the job you're looking for.
  • Personalize the email by locating the recruiting manager's name and contact information.
  • At the conclusion of your email, include a call to action.

2. How to contact a recruiter on LinkedIn

  • Make the First Move With a Short but Personalized Message to Connect With the Recruiter.
  • Thank the Recruiter for accepting your request by sending a thank-you message.
  • Maintain a Fruitful Relationship.

A courteous and professional demeanor might help you get your idea across swiftly. Remember that the recipient will be scanning your message, so avoid include anything that could confuse or distract them from what's truly essential. Write about items that are pertinent to their requirements or the job description.

If the recruiter is not in your LinkedIn connections, you might not be able to send them a message on LinkedIn. In such cases, a LinkedIn email finder tool can be invaluable for building an email list. It will help you fetch their email address, allowing you to reach out to them and expand your email list.

3. What is LinkedIn InMail & Who can DM There?

InMail is a messaging service available on LinkedIn's social-media-for-business platform. It enables you to send a brief message to any LinkedIn member in your outer circle's inbox.

If you use the free version of LinkedIn, you can only message persons with whom you have a professional connection.

You may message anybody you're connected to, anyone your connections are connected to, or anyone your connections' connections are connected to if you're a free LinkedIn member. This is vital to remember if you want to communicate to a recruiting manager who is not in your network.


Zoi Kotsou

Copywriter - Content writer - Content Strategist

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