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How to Hire Legitimate Candidates With Identity Verification

Hiring Apr 27, 2023

Hiring qualified people is a vital part of the growth of any business. But the rise of online job sites and the growing number of job applications make it hard to tell who is genuine and qualified. When a candidate's name is checked.

It is ensured that they are who they say they are and that their credentials are real. This process can help companies hire people who are honest and stop fraud from happening.


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These risks related to candidate identity are not impossible to happen. Some companies are already taking steps to ensure that the people they hire are who they say they are.

Some role of technology, while others use clever tricks that have nothing to do with technology. In this article, we'll talk about how to hire real people by verifying their identities.

What Exactly Is Identity Age Verification, and Why Is It Necessary?

The identity age verification system is the process of ensuring that a person is who they say they are. An identity verification solution is an essential part of the hiring process because it helps companies:

  • Make sure the candidate has the right skills for the job.
  • Protect the business from scams and legal trouble.
  • Make sure your workplace is safe.
  • Follow the rules set by the law.

Verifying a candidate's name, address, date of birth, social security number, and other identifying information is usually part of the process. You can find identity verification solutions online.

5 Steps to Better Identify Potential Candidates In Their Hiring Process With A Legitimate Process

The goal of an organization's recruiting and selection process is to find and hire the best people for open jobs.

This process is set up like a tube. Imagine you need to fill an appointment with a new person because the one you had before left to explore another opportunity.

It would be best if you found someone else to do it. Following these methods, organizations can incorporate identity age verification into their hiring procedures:

Identification Documents as Requirements

What are the age verification requirements?

The verification system ensures that the system requirements have all the parts that reasonable requirements should have.

Verifying the requirements is essential in system development because it helps ensure the product meets its goals and works as planned.

Organizations should ask people for proof of who they are, like a passport or driver's license, to make sure they are who they say they are. The company should look at the information on the paper and compare it to the information the candidate gave.

Some of the other steps that include this include making any legal documents the main requirements while assessing all the aspiring candidates.

With these, you can ensure who you are talking to is a legal person with no pending crime or any history that may affect the performance of your company in the future.

Social Security Number Verification

The Social Security Administration's (SSA) Social Security Number Verification Service (SSNVS) can be used to check a candidate's social security number.

By verifying the SSN, you can see the legitimacy of the candidate as well as their main personal information. Employers can use this service to check a candidate's name and social security number to ensure they are correct.

Background Checks

Organizations should do background checks to find out about a candidate's schooling, work experience, and criminal past. This can be done with the help of a third-party background check company or by contacting the candidate's former employers and schools.

With these, you can also confirm that what the candidate said during the interview was true and that all the basic information was provided.

Biometric Verification

Biometric background checks are a better way to speed up the hiring process and keep it safe. They offer fast proof, reduce paperwork, make fraud and identity theft less likely, and make the business and its employees safer.

Organizations can make sure a candidate is who they say they are by using biometric verification systems like face recognition or fingerprint scans. This can be done with the help of a third-party provider or with tools set up in-house.

Character References

A character reference letter is a recommendation from someone other than a past employer about the subject's good character traits, work ethic, and soft skills.

A character reference letter, or personal reference letter, is often sent with a job application as a reference. Organizations should check candidates' references to learn more about their performance as well as their previous work history if they have any.

What Difficulties May Organizations Encounter When Conducting Identity Age Verification During the Recruiting Procedure?

You must also be aware that while conducting and following the process, verifying an applicant's name as part of the hiring process, you may encounter some problems, such as:

  • Privacy concerns: Candidates may hesitate to give private information like their SSN or driver's license out of fear that their identity will be stolen.
  • Accuracy of information: Some candidates may put incorrect information on their applications, which makes it hard to confirm their identities.
  • Time-consuming: Verifying someone's identity can take time, primarily if using more than one method.

Employers should ensure that how they check someone's identity aligns with privacy laws and regulations and strikes a good balance between accuracy and speed.

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Verifying someone's name is a crucial part of hiring honest people. By using strict procedures to check people's identities, organizations can reduce the chance of fraud and protect their image.

Employers can ensure they hire real people using the name-on-age verification methods such as document verification, biometric verification, and background checks.

Also, jobseekers need to know how important it is to provide correct and up-to-date information during the application process. This can include asking the candidate for official proof of who they are, checking their references, and looking into their work background.

Companies should also use secure and reliable name verification software that complies with data protection laws to protect the candidate's personal information.

Robust identity verification processes can help companies hire the right people and stop fraud. This makes the workplace safer and protects the company's reputation.


Zoi Kotsou

Copywriter - Content writer - Content Strategist

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