Top 9 Tools Every Career Coach Should Use in 2025
As a career coach, you must stay ahead of the curve to provide your clients with the best guidance and support. Until today, many advanced tools and technologies have been developed to help coaches work more efficiently.
These tools help you track progress, offer tailored advice, and ultimately, land dream jobs for your clients. We've lined up nine must-have tools to help you streamline your process and elevate your coaching practice.
#1. Career Exploration Platforms
Career exploration platforms are designed to help individuals understand different career paths, industries, job roles, and the skills required to succeed in each. Career coaches can use these tools to guide clients through an informed decision-making process about their future career choices.
If you live in the U.S., MyNextMove is a platform that can be really helpful. This platform was created by the U.S. Department of Labor to allow users to explore various careers based on their interests, skills, and desired work environment.
As a coach, you can use this tool to help clients narrow down potential career options. They can find detailed descriptions of job duties, required qualifications, and career growth prospects.
Another platform recommendation is O*Net Online, which is a reliable resource for career coaches due to its database of detailed job descriptions. It also provides up-to-date labor market information to help you advise clients on job stability, salary ranges, and growth potential in specific fields.
#2. AI-Driven Resume Builders
Creating an impressive resume from scratch manually would take forever. You can use AI-driven resume builders to help clients craft resumes optimized for specific job roles without any significant hassle.
These tools analyze job descriptions and suggest how to tailor resumes to pass through Applicant Tracking Systems (ATS) used by many big companies to screen applications. They can also identify and analyze the strengths and weaknesses of a resume.
For example, you can use Jobscan and Resumake, which work similarly. Jobscan uses AI to compare a client's resume against a job posting and gives feedback on how well the resume matches the job requirements.
Meanwhile, Resumake helps job seekers design and format resumes with templates and personalized recommendations. Most tools like these provide explainer videos to help you learn and navigate their features.
#3. Online Assessment Tools
Online assessment tools can help you assess clients' skills, strengths, weaknesses, personality traits, and cognitive abilities. These tools provide valuable insights into a client's capabilities and preferences, which can guide a career coach in tailoring coaching strategies.
CliftonStrengths and Hogan Assessments are two examples of well-known online assessment tools. While CliftonStrengths helps individuals discover their top five strengths out of 34 talent themes, Hogan Assessments focuses on a person's personality traits and how they might influence work behaviors.
Both are equally important for a career coach to understand their clients deeply. You can get data-driven insights into a client's personality and strengths and then use this information to give personalized feedback and advice.
#4. Virtual Interview Coaching Platforms
As a career coach, you will be assessing clients through mock-up interviews. While you can use common tools like Zoom and GMeet, these tools aren't designed to give instant feedback.
To level up your coaching, you should invest in virtual interview platforms that are particularly developed to simulate real interview scenarios. You can do many things, including conducting mock interviews, practicing answering questions, and giving instant feedback.
Some platforms even allow users to participate in mock technical interviews with real engineers or recruiters from top companies. It's particularly useful for tech job seekers but can also be adapted to practice general interview skills. You can easily observe clients' mock interviews and provide specific feedback based on performance.
#5. Career Mapping Software
Career mapping software helps coaches and clients visualize a career path by outlining the steps and skills needed to reach specific goals. This software can show potential career trajectories within an industry, from entry-level to senior positions.
More importantly, this software can identify any gaps in skills or experience that may need to be addressed for particular roles or positions. In a nutshell, it's essentially a roadmap that aligns with a client's long-term career goals.
If you want to invest in this, we'd recommend Pathbrite and CarrerPath as two of the best platforms in this field. As a coach, you can use these tools to set actionable milestones and track progress, making sure your clients stay on track on their goals.
#6. LinkedIn Premium/LinkedIn Learning
LinkedIn is a familiar platform for many job seekers, recruiters, and professionals. Beyond its function as a career-centered social media, it also provides a learning center and premium features worth exploring for career coaches and users in general.
LinkedIn Premium and LinkedIn Learning have an extensive set of resources, including advanced job search features, analytics, and skill-building courses. Both are invaluable for both skill development and career advancement.
LinkedIn Premium allows you to know who view your profile, the competition for specific job postings, and potential networking opportunities. You can help clients see how they compare to other applicants for specific roles and find other detailed insights.
Meanwhile, LinkedIn Learning is helpful for coaches as you can find course recommendations for your clients. For example, if your client wants to switch to a marketing career, LinkedIn Learning offers classes on SEO, content strategy, and social media management.
#7. Job Search Aggregators
What are job search aggregators? They refer to platforms or websites that compile job listings from multiple sources into a single platform. You and your clients can find job openings across industries more efficiently from these listings.
You must have heard of websites like Indeed and Glassdoor. These two are examples of job search aggregators used by millions of job seekers and recruiters worldwide. They display job openings, provide company reviews, and provide salary insights.
Career choaches should be able to navigate such websites. You can show clients how to conduct efficient, focused job searches, compare companies, and apply to the most relevant opportunities.
#8. Time Management & Productivity Apps
Time management and productivity apps help career coaches and their clients stay organized, set goals, and follow through on tasks. These tools can be used to schedule sessions, track assignments, and maintain accountability.
For clients, these apps are invaluable for organizing their job search activities, networking efforts, and skill-building plans. Some well-known names in the industry are Trello and Notion, but the options are unlimited.
#9. Coaching Platforms
Coaching platforms simplify the administrative side of coaching, allowing you to focus more on delivering value to your clients rather than hassling with administrative tasks such as setting reminders and billing and payment processing.
Many platforms include features for goal-setting, document sharing, and communication. These features streamline the coaching process and make it easier for you to give consistent, high-quality service.
You can trust CoachAccountable or Satori to handle administrative jobs. These two tools excel at automating scheduling and reminders, so clients can easily book or reschedule sessions while receiving automated reminders to minimize no-shows.
With built-in goal-setting and progress tracking, these tools allow you to set and monitor milestones for each client, adjust plans as needed, and keep clients accountable to their goals. Moreover, billing and payment processing are also streamlined.
Takeaways
Using the right tools can improve your ability and productivity as a career coach. The above tool recommendations enable you to offer personalized, efficient, and high-impact guidance to your clients while staying organized and efficient.
Staying up-to-date with these tools ensures you can meet the needs of your clients in 2025 and beyond. Make sure you help them navigate the complexities of career development with confidence and success!
Author Bio
Andre Oentoro is the founder of Breadnbeyond, an award-winning animation video company. He helps businesses increase conversion rates, close more sales, and get positive ROI from explainer videos (in that order).